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 General Terms of Participation (PDF) format
Table of contents 6. Mounting and dismantling, design of stands
6. Mounting and dismantling, design of stands
6.1. Mounting, dismantling and design of stands shall be carried out by EXPOCONSTA, the contructor-in-chief on the territory of Fairgrounds.
The exhibitors may employ third-party organizations (contructors) to carry out mounting, dismantling and design of stands or undertake it entirely on their own only if they mount or dismantle non-standard or exclusive stands and have obtained a written consent of EXPOCONSTA (Enclosure #2, “Permitting Regulations of Mounting of Non-standard and Exclusive Stands at Exhibitions Held at EXPOCENTRE Fairgrounds”, and Enclosure #3, “Regulations of Electrical Installations at Exhibitors’ Stands”).
6.2. Mounting regulations
Mounting of the exhibition stand shall be carried out only within the area leased to the exhibitor, with the mandatory proviso that aisles shall be left free from crates and construction waste.
EXPOCONSTA’s permission is required when mounting stands higher than 2.5 meters and placing various advertising plants. The permission shall be given providing the exhibitor furnishes complete technical documentation. The maximum allowed height of stands including additional constructions is 6 meters.
If the exhibitor or his contructor fail to coordinate with EXPOCONSTA the scheme of the stand exposition or fail to stick to the coordinated scheme, the COMPANY shall reserve the right to suspend the mounting and demand carrying out of the mounting in accordance with the scheme.
All high-altitude works shall be performed by EXPOCONSTA only.
Electric services (connection of exhibitors’ stands and exhibits to power generation sources), work connected with compressed air and plumbing services shall be performed by the COMPANY’s specialists only.
Freight handling, construction, installation and dismantling which require hoisting devices shall be carried out only by ZAO Expowestrans (hereinafter referred to as Expowestrans), the COMPANY’s general freight and forwarding agent (see Sector 10). The use of mechanical devices (including vehicles equipped with hoisting devices) and personnel of other companies shall be prohibited.
During the mounting and on completion of the mounting of the exhibition stand and the exposition (before opening of the exhibition), the exhibitor and his erection crew must:
- remove all containers, packages and remainder of constructing-and-mounting materials from the territory of the Fairgrounds;
- remove all exhibition waste of main and auxiliary constructing-and-mounting materials, garbage and solid domestic waste from the mounting area to specially allocated places and containers on the open-air territory of the Fairgrounds.
It shall be prohibited:
- to carry out mounting of building constructions in areas of allocation of board power panels, structural actuator accesses, fire fighting equipment and other engineering equipment;
- to bring woodworking equipment and saw-timber, to carry out sawing, planning and other woodwork connected with production of a stand’s components;
- to varnish and paint if it is connected with covering the whole construction of an assembling stand;
- to apply paint, varnish, glue or other coat difficult to remove to the floor, walls and pillars of any pavilion;
- to drill holes in the floor, walls and pillars.
6.3. Allocation and maintenance of stands, constructions and exhibits
All temporary structures and the stand shall be set up within the boundaries of the area allotted to the exhibitor.
Aisles for visitors shall always be unobstructed and have a width of at least three meters.
The exhibits shall stay at the stand during the whole period of the exhibition running.
Keeping the stands in a clean condition and cleaning the leased space shall be in the care of the exhibitor himself or shall be done for him at his request and at his expense.
6.4. Dismantling regulations
The exhibitor may start dismantling of exhibits and decoration only after the exhibition is closed and shall be required to complete it and to return the leased exhibition area to its original condition and to remove of exhibition cargo before or on the specified date.
After the closure of the exhibition, all units and components of the exhibition stand (including saw-timber) shall be removed by the exhibitor on his own or by the COMPANY on the exhibitor’s request and at his expense.
If the exhibitor or his assignee fail to complete dismantling within the specified time limit, the COMPANY shall have the exhibition space vacated from the property belonging to the exhibitor, including sold exhibits, at the latter’s expense by personnel of Expowestrans. In this case the COMPANY and Expowestrans bear no responsibility for any likely damage in transit and shall charge the exhibitor or his assignee the triple of the rental charged for the use of the exhibition and storage space between the dismantling completion date and the date on which these areas are vacated.
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